Application Process

Application Process

RENTAL CRITERIA

WE DO NOT ACCEPT REUSABLE TENANT SCREENING REPORTS

COMMERCIAL AND STORAGE APPLICANTS CONTACT THE OFFICE FOR APPLICATION INSTRUCTIONS


Thank you for applying to rent from our company. This process should be completed within 72 hours (excluding weekends and holidays). We are happy to help you with any questions you may have.


Available rental addresses can be obtained from our office or by viewing our website. You may drive-by to look at the neighborhood and the outside of the residence. Please do not disturb the current tenant if the property is occupied. Contact our office for an appointment to see the inside of a residence. An occupied rental needs a 24-hour notice before a showing.


Your appointment will not “hold” a rental for you. All rentals are on a “first come, first serve” basis. The only thing that will “hold” a rental for you is a completed application and a paid screening fee. To secure that you will be first in line, you may submit your application and screening fee prior to the showing. Screening Fee is non-refundable. 


THE APPLICATION PROCESS


1. Each person who is 18 years and older and is no longer in high school must fill out a Rental Application. The following applies:

a. Fully completed Rental Applications and $50.00 non-refundable processing fee needs to accompany each application. 

b. Rental Applications submitted online are charged an additional $5.00 processing fee.

c. The Tenant Screening process will include credit reports, rental references, court records and employment or income verification. 

d. For screening services, T.J. Guyer, Inc. uses Orca Information, Inc. 120 E George Hopper Rd. Suite 108, Burlington, WA 98233. Phone (800)-341-0022 Fax (800) 522-6722


2. For each property T.J. Guyer accepts and processes one set of Rental Applications (or co-tenant applications) at a time. However, if applicant decides on renting a different property, the existing rental application and/or tenant screening report might be applied. This varies per situation and property. The following are required upon submission of each application:

  • Copies of government photo ID and
  • Equivalent proof of identity (Social Security Card, Visa, Passport, etc.). See attached, Suggested Alternative Documents for Screening.
  • Documents proving income is three times (3 X’s) the rent amount. 
  • Documents verifying rental history, from non-relatives (i.e. rental receipts, tenant ledger, cancelled checks). Minimum two years required. 
  • Copies can be made in the office.


3. The hold on the property will be removed if the Rental Application is incomplete and/or contacts cannot be reached within 48 hours. The application will then be placed in the inactive file and the next applicant will be considered. The Rental Application can be re-activated within 90 days if the needed information is provided. 


4. No smoking or vaping is allowed inside any rental building. Additionally, at multi-family buildings, smoking is not allowed inside any common areas. Smoking outside of doorway of common area must be at a distance of at least 25 feet. Smoking marijuana anywhere on the property is prohibited. T.J. Guyer follows Federal laws pertaining to marijuana and other drugs. (Because smoking marijuana is a violation of Federal law, it could subject the owner to seizure of the property.)


5. Commercial Rental Applicants - Complete a Commercial Rental Application. The application fee is $75.00. We do not accept a commercial application for residential properties. 

     

REQUIREMENTS


  1. A rental applicant gross monthly income must equal at least three times the rent. Example: If the rent is $700.00 per month, the minimum gross monthly income would be $2,100.00. Income must be lawful and verifiable. Please provide at least 12 months of consecutive income. Documents proving earning of 3 times the rent amount need to be submitted to the office BEFORE THE SCREENING PROCESS WILL BEGIN.


Proof of Adequate Income – Example: 

  • Most recent check stub with year-to-date earnings 
  • Self Employed – Tax Returns for last two years 
  • Retired – Copies of Deposit slips, Investment Earnings and/or Social Security Earnings Documents, Bank Deposit History 
  • Additional Sources of Income – Ex: Child Support, Trust Funds, Bank Deposit History, etc.

   

    Proof of two years of rental history - Examples: rental receipts, tenant ledger, cancelled checks, automatic bank payments. 


POTENTIAL DISQUALIFIERS


  1. The following are issues that may cause a denial of your application:


a. FICO score below 650

b. Unpaid Collections

c. Bankruptcy within two years

d. Less than two years of positive credit history.

e. Unlawful Detainer (Eviction)

f. Negative/Incomplete rental reference

g. Court Records - 

History of criminal activity on the part of any proposed occupant and which presents a danger to 

persons and/or property, or the peace and enjoyments of the others in the apartment/community could 

negatively impact your application. Example: drugs, sex offense, robbery, assault, etc.


Determinations as to criminal screening will be made on a case-by-case basis and based on several factors and information. There will be no automatic denials for arrests or criminal convictions.


h. False information and/or omission of material fact on Rental Application

i. Lack of information provided on Rental Application

j. Lack of proper documentation of earnings – 3 times rent amount

k. Lack of 24 months positive, consecutive, objective rental references.


Exceptions to Standards – “Adverse Action Options”

Due to extenuating circumstances, exceptions to one of the above standards may be considered, with some “adverse action” being required. A qualified co-signer or additional deposit may be necessary.   



CONSUMER RIGHTS INFORMATION


  • The credit report is for our information only. 
  • Consumer Information is kept confidential.
  • When Adverse Action is taken you are entitled to a free copy of your report. 
  • A credit report is considered a “hard hit” by credit bureau.
  • In the event of Adverse Action (denial of tenancy, cosigner or increased deposit required) you have the right to a FREE copy of the background check we reviewed and processed by Orca Information, Inc.. You also have the right to dispute the accuracy of any information therein. 
  • Per FCRA, the company, Orca Information, Inc., provided all, or part of the information included in the background check. 
  • However, Orca Information Inc., did not make the decision to take the Adverse Action. 
  • Decision to rent is made solely by T.J. GUYER.
  • You have the right to obtain a FREE copy of your credit report each year from every credit bureau. For a FREE copy log onto: www.annualcreditreport.com.
  • Orca Information, Inc., obtains credit reports from Trans Union. These additional pages have been provided -   

T.J. GUYER SCREENING REPORT SUMMARY 

Suggested Alternative Documents for Screening 

WASHINGTON STATE FAIR TENANT SCREENING ACT OF 2012

Criteria for Court Records Screening


CO-SIGNER


  1. If applicant does not meet the minimum requirements a co-signer may be required. Required qualifications are the following:

a. Proper documentation of earnings/income

b. Proof of Adequate Income – Example: 

  • Most recent check stub with year-to-date earnings 
  • Self Employed – Tax Returns for last two years 
  • Retired – Copies of Deposit slips, Investment Earnings and/or Social Security Earnings Documents, Bank Deposit History 

c. Earn 3 times the rent amount

d. If you currently rent from us, you must qualify by additional income of three times your rent and three times the applicant’s rent which you are co-signing.

e. Perfect credit with credit score 700 and above

f. Reside in the state of Washington

g. Co-signer Screening Report is $50.00 (on-line applications are charged an additional $5.00 processing fee)


PET POLICY


  1. Pets are not allowed in every rental. Please check our listings closely.
  2. A $400.00 pet deposit is required for each pet. There is a $50.00 non-refundable fee retained to probe the carpet  for pet urine upon vacating the property. If there is no pet damage, deposit will be refunded, less the probe fee. 
  3. Additional monthly pet rent is charged in the amount $25.00. 
  4. Dogs must be at least one year of age.

 


ASSISTANCE ANIMALS


 Assistance animals accepted with written verification of a disability related need. 



MOVE – IN PROCESS


  1. A $350.00 Nonrefundable Administrative Fee must be paid within 24 hours of approval notification.

a. The move-in costs are divided into three parts: 

          i. A $350.00 Nonrefundable Administrative Fee

         ii. The Security Deposit

        iii. The Rent.

b. Funds must be paid with checks or money orders. 

c. We do not accept cash. 

d. The Non-Refundable Administrative Fee, Deposit and Rent amounts must be paid with three separate checks or money orders. 

e. If the applicant rescinds their application(s) when the property has been “held” off the market for them, the Nonrefundable Administrative Fee will be forfeited.


  2. CHECK-IN: An appointment will be scheduled at our office (1646 S Market Blvd, Chehalis), or with the resident manager, when the property is ready for occupancy. The deposit must be paid. The lease and all pertinent papers will be signed. 


  3. RENT: Pro-rated rent will be charged from the date the property is “rent ready” and be paid on the date the lease is signed.


  4. UTILITIES: Local utilities must be established in the tenant’s name by the tenant before the check-in. The utility company will require a deposit. This receipt must be brought to the check-in. Puget Sound Energy and LeMay utilities will be established by the tenant over the phone at the time of check-in.


  5.CHECK-IN APPOINTMENT: On the day of the check-in appointment, bring all utility receipts, the deposit and the pro-rated rent to our office. The co-signer, if required, must sign the rental agreement before or at the time of the check-in. A representative from our office will conduct a move in condition inspection which will be provided at your appointment. Our office staff will review the leasing documents with you. If the property has a resident manager, they will conduct the leasing process. (Some or all of this process may be completed remotely, using internet Docusign, AppFolio, or by notary.) Keys will be issued after all paperwork has been completed, signed and funds paid.




CITY OF TACOMA APPLICANTS; PRIOR TO APPLYING CLICK HERE

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